Supply Chain/Contract Administrators/Procurement Professionals

Procurement Services Associates has career opportunities for Supply Chain, Contract Administrators and Procurement Professionals.  The opportunities are located in the metropolitan Sacramento area.  Candidates should have a bachelor degree and five to seven years of experience in contracting.    Career professionals interested in these direct hire positions should have current knowledge of the contracting process including preparing scope of work statement for service agreements, preparing technical specifications for commodities and products and analyzing proposal replies.  The candidate’s experience should include: 

• Conducting Pre-Bid and Post Award Meetings

• Developing strategies for negotiating sessions

• Managing Negotiating Sessions

• Analyzing pricing to a total cost of ownership level

• Strategic Sourcing Initiatives

• Communicating with User Department Managers

• Presenting Value Propositions for services and commodities

• Administering the Contracting

• Resolving contract non-compliance issues including maverick spending traits

• Vendor management

The candidate should have above average oral and written communication skills, computer skills including word and spreadsheet software, and be detail oriented.  Job responsibilities will include managing projects, preparing department budgets, solving problems and managing financial statements.  Candidates will be working in a multi-user location environment.

Prior experience in the medical, clinical or hospital industries or with pharmaceutical companies is a requirement.  The candidates should have current supplier and commodity/product knowledge in the following areas:

• Hygiene products

• Apparel and Textiles

• Laundry and Linen

• Service Agreements

• General Medical/Surgical products

• Pharmaceutical Products

• O/R Products

• Medications

• Beds and hospital room fixtures

Procurement Services Associates is accepting resumes for these exciting career opportunities.  No relocation allowance is available for out of area candidates.  Send resumes to: smccredie@macservices.us.  Steve can be reached on 916-446-4323 if you have questions.

Posted 10/15/08

 

Senior Procurement Specialist

Job Code:1334

Location: Sacramento Region

 

Responsible for managing the entire procurement process for company’s line of food related consumer products.  This involves vendor selection and qualification; packaging specification and technical evaluation in supporting new products and product line extensions; ongoing requirements planning to ensure the supply of packaging components to support finished goods production; creation and management of purchase orders & receipts to support the material requirements;  demonstration of  technical expertise to ensure structural integrity and performance for all packaging materials through the manufacturing process and supply chain network.  Must have a depth of technical expertise in food manufacturing and on more than one packaging material or system with major emphasis on corrugated, flex, and plastics.

 

Contact information for full job details:

 

Steven McCredie, CPPB
Manager, Sacramento Office 916-425-8949
Material and Contract Services
Procurement Services Associates
Headquarters: Pleasanton, CA 925-460-3971
www.macservices.us
www.procurementservices.com

Posted 10/15/08

 

 

Contact: Procurement Services Associates has the following immediate opportunities in San Francisco . For consideration, please email your resume and references to Mike Wright (mwright@procurementservices.com) or call 925-460-0397 for more information.

Position title: Buyer

Location: San Francisco

Job description:

Purchasing Inventory – The primary function of this role is to purchase from our mill partners/product partners inventory minimizing stock outs while maximizing inventory efficiencies.

Defining Manufacturing Runs

Block out Manufacturing runs defining and communicating to our mill partners the inventories required to be manufactured minimizing stock outs while maximizing inventory efficiencies.

Responsibilities:

Purchase Inventory

Tracking inbound shipments

Receive owned inventory

Blocking out Manufacturing runs for inventory grades

Maintain production schedule

Support Inventory audits and inventories

Prepare purchase reports

Other projects

Accountability:

Customer Service (TL’s)

Finance / Accounting

Mill Partners

Warehouse Partners

Operations Manager

Deliverables:

Purchase inventory papers and products to owned inventory looking for all locations

Track inbound shipments and maintain the “stock on order report”

Receive Product to owned inventories

1) Receive inventory against the Great Plains POs validating skus, qty’s and weights

2) Receive inventory into owned warehouse locations validating skus, qty’s and weights

Blocking out all manufacturing runs for inventory products

1) Coordinate with Sales to ensure mfg orders are submitted.

2) Place orders for make and ship to owned inventories.

3) Define sku’s to be placed into vmi’s

Maintain production schedule ensure that all planned inventory product runs are listed in the production schedule.

Support Inventory Audits and Inventories y coordinating data with the Inventory specialist.

Prepare purchasing reports including Stock out reporting, turns reporting and others TBD.

Follow company procedures in logging shortcomings of procurement and Inventory management. Work with team members to minimize and improve upon.

Work with Director of SC and Director of Ops to increase efficiency, enhance customer satisfaction and company profitability in relation to Inventory and manufacturing.

Product Data Entry / Maintenance

Responsibilities: Product Database

Accountability: employees

Deliverables:

Enter new grades product data and vendor information in the Company Product database.

Maintain product data in product database and vendor information in the Company Product database.

Ensure we have Chain of Custody information on all Grades sold/specified

Qualifications:

Bachelor Degree in Business Administration or related field a plus

Minimum of 2 years work experience in procurement/planning/forecasting in a consumer goods environment

Computer experience with spreadsheets and database programs, & Microsoft Office programs

Strong interpersonal and communication skills

 

Position Title: Inventory Analyst

Location: San Francisco

Job Description:

Procurement Services Associates has a contract opportunity for an Inventory Analyst.

Responsibilities include but are not limited to:

• Maintain and reconcile inventories

• Forecasting order quantities

• Counting/Classifying items

• Data entry/light phones

• Handling document discrepancies

Qualifications:

• Bachelor Degree in Business Administration or related field a plus

• Minimum of 2 years work experience in procurement/planning/forecasting in a consumer goods environment

• Computer experience with spreadsheets and database programs, & Microsoft Office programs

• Strong interpersonal and communication skills

• Proven analytical & mathematical ability and attention to detail

  Posted 10/11/08

Gap Inc. – San Francisco , CA
Senior Strategic Sourcing Analyst –
Energy, Waste & Facility Services

Please apply online to http://www.gapinc.com to job (009VJ)

Description

• Responsible for providing analytical support and assisting with the management of non-merchandise procurement categories of Energy, Waste, and Facilities Services covering an overall spend of approximately $200M.

• Responsible for gathering data and conducting rigorous analysis in order to scope and prioritize new sourcing opportunities

• Creates and manages competitive RFIs, RFPs and RFQs, leveraging eSourcing technology tools

• Leverages the Procurement Strategy Council, ISM and related industry associations to identify and benchmark best practices for category management, opportunities, and trends

• Develops and builds relationships with suppliers providing products and services to Gap Inc.

• Measures supplier performance using quantitative data based on cost, quality, and service level metrics

• Supports the creation and implementation of programs to assess and promote supplier performance and development, including establishing quarterly and annual goals as well as conducting quarterly business reviews and formal scorecarding activities

• Participates and coordinates supplier on-boarding and off-boarding activities

• Helps develop plans and supports the implementation of programs resulting from Strategic Sourcing activities

• Understands assigned supply markets and keeps routinely informed of market conditions, technology evolution and leading sourcing activities

• Identifies, explores, and contributes to the development of contingency plans for prime and alternate sources of supply products/services 

• Evaluates industry pricing complexity through detailed and frequent analysis

• Actively contributes to negotiation strategy development and participates in competitive supplier negotiations

• Leads the development of contract terms and conditions and coordinates with legal to execute optimal supplier contracts

• Stays abreast of market conditions and trends

• Gains insight into industry best practices and procedures

• Identifies Gap Inc. process re-engineering opportunities to increase efficiencies

• Partners with cross-brand Finance and stakeholders to develop processes and tools for the effective analysis of category performance using internal and external data

• Uses influencing skills to lead the change management effort within Strategic Sourcing, CSSC, and Brands to ensure processes, practices, tools, and templates are adopted and consistently utilized by Strategic Sourcing and CSSC

• Partners with Brand leaders, Strategic Sourcing peers, and CSSC to develop a process that enables quick and efficient access to the data required for reporting category performance

Requirements

• Three to five years professional experience in strategic sourcing, commodity management, supply chain or management consulting

• Industry and/or category management experience in Energy, Waste, and Facilities Services

• Proficient in MS Office Suite

• Working knowledge of Sarbanes Oxley regulations

• Proficiency with Procurement systems and tools, Oracle experience desired

• Ability to travel as required to facilitate collaborative opportunities

• Risk and financial modeling skills

• Ability to interpret and utilize key financial data

• Excellent planning and prioritization skills with the ability to multitask and maintain by adapting to change

• Project management and influencing skills

• Ability to interact with all organizational levels and demonstrate a professional presence

• Ability to communicate and document complex processes in a clear and concise manner

• Strong analytical skills and creative problem solving capabilities

• Excellent verbal, presentation, and written skills

• Highly organized and detail oriented

• Highly motivated, results focused and act with a high sense of urgency

• Bachelor’s degree in business administration, supply chain management, or related discipline

• CPM or CPIM certification a plus

Posted 10/11/08

Gap Inc. – San Francisco , CA
Senior Strategic Sourcing Analyst –
Energy, Waste & Facility Services

Please apply online to http://www.gapinc.com to job (009VJ)

Description

• Responsible for providing analytical support and assisting with the management of non-merchandise procurement categories of Energy, Waste, and Facilities Services covering an overall spend of approximately $200M.

• Responsible for gathering data and conducting rigorous analysis in order to scope and prioritize new sourcing opportunities

• Creates and manages competitive RFIs, RFPs and RFQs, leveraging eSourcing technology tools

• Leverages the Procurement Strategy Council, ISM and related industry associations to identify and benchmark best practices for category management, opportunities, and trends

• Develops and builds relationships with suppliers providing products and services to Gap Inc.

• Measures supplier performance using quantitative data based on cost, quality, and service level metrics

• Supports the creation and implementation of programs to assess and promote supplier performance and development, including establishing quarterly and annual goals as well as conducting quarterly business reviews and formal scorecarding activities

• Participates and coordinates supplier on-boarding and off-boarding activities

• Helps develop plans and supports the implementation of programs resulting from Strategic Sourcing activities

• Understands assigned supply markets and keeps routinely informed of market conditions, technology evolution and leading sourcing activities

• Identifies, explores, and contributes to the development of contingency plans for prime and alternate sources of supply products/services 

• Evaluates industry pricing complexity through detailed and frequent analysis

• Actively contributes to negotiation strategy development and participates in competitive supplier negotiations

• Leads the development of contract terms and conditions and coordinates with legal to execute optimal supplier contracts

• Stays abreast of market conditions and trends

• Gains insight into industry best practices and procedures

• Identifies Gap Inc. process re-engineering opportunities to increase efficiencies

• Partners with cross-brand Finance and stakeholders to develop processes and tools for the effective analysis of category performance using internal and external data

• Uses influencing skills to lead the change management effort within Strategic Sourcing, CSSC, and Brands to ensure processes, practices, tools, and templates are adopted and consistently utilized by Strategic Sourcing and CSSC

• Partners with Brand leaders, Strategic Sourcing peers, and CSSC to develop a process that enables quick and efficient access to the data required for reporting category performance

Requirements

• Three to five years professional experience in strategic sourcing, commodity management, supply chain or management consulting

• Industry and/or category management experience in Energy, Waste, and Facilities Services

• Proficient in MS Office Suite

• Working knowledge of Sarbanes Oxley regulations

• Proficiency with Procurement systems and tools, Oracle experience desired

• Ability to travel as required to facilitate collaborative opportunities

• Risk and financial modeling skills

• Ability to interpret and utilize key financial data

• Excellent planning and prioritization skills with the ability to multitask and maintain by adapting to change

• Project management and influencing skills

• Ability to interact with all organizational levels and demonstrate a professional presence

• Ability to communicate and document complex processes in a clear and concise manner

• Strong analytical skills and creative problem solving capabilities

• Excellent verbal, presentation, and written skills

• Highly organized and detail oriented

• Highly motivated, results focused and act with a high sense of urgency

• Bachelor’s degree in business administration, supply chain management, or related discipline

• CPM or CPIM certification a plus

 Posted 10/11/08

 

Gap Inc.

Strategic Sourcing Manager – Print/Marketing

Please apply online to http://www.gapinc.com to job (009VG)

Description

• Establishes diverse working relationships with Marketing, Operations, Legal, and Risk

• Management across all brands to understand their unique business needs.

• Responsible for procuring print for marketing, operations, HR, Learning and Development programs.

• Understands the creative marketing process, commercial print industry, and stays on top of market conditions, and best practices.

• Has experience executing successful fulfillment and shipping methodologies.

• Works with various preferred print, packaging, fulfillment, and shipping vendors to procure materials via bid/buy, rate card, and negotiation tactics.

• Reviews related print production forecasts prior to sourcing to ensure that projects will fit within defined budgets

• Assists in the contract management of key print, fulfillment, agency, and paper supplier relationships

• Maneuvers through complex business situations effectively and professionally to anticipate and overcome barriers to success.

• Conflict Management: Approaches conflicts as opportunities; understands others quickly; can find common ground without comprising total position.

• Manages and drives print and marketing spend through eSourcing procurement initiatives and other best practices.

• Attends all weekly cross-functional meetings, as required.

• Able to drive efficiencies and leverage spend across all departments

• Drives the development of goal alignment for cross-brand departments through cross-functional involvement

• Uses industry leading eSourcing technologies to procure print and other related categories and programs.

• Successfully drives procurement strategies and programs at the enterprise level through effective collaboration efforts across all brands.

• Leads the development and establishment of savings and process re-engineering goals and is able to drive their implementation

• Has a strong enterprise level procurement background using multiple buying tactics, processes, and strategies.

• Demonstrates an understanding of procurement processes and associated risk mitigation at the enterprise level.

• Works closely with all Gap Inc. brand Marketing business partners to streamline and effectively manage the print supply chain.

• Is highly proactive in recommending cost saving improvements for all types of print programs, and is able to influence a wide spectrum of personalities

• Leads the development and implementation of program tools, processes, and reporting methods
  Develops and implements ongoing programs, and scorecard tactics to assess and promote supplier performance and development

• Establishes financial standards and protocols as they relate to Corporate Procurement, eSourcing tools, and standard business practices

• Participates in best practice benchmarking and maintains expertise in industry

• Maintains appropriate standards for Procurement, and define future operational desires and values

Requirements

• Proven ability to develop strong relationships in a diverse and changing environment

• Able to effectively communicate and implement large scale programs

• Experience in a dynamic organization with exposure in advanced sourcing strategies, eProcurement, and finance planning

• Strong vendor management skills

• Excellent analytical and problem solving skills

• Knowledge of commercial print and packaging industry

• Minimum 5 years experience in procurement or print production

• Strong written and communication skills

• Proven track record in meeting and exceeding savings targets

• Top notch negotiation skills at the corporate level

• Bachelor’s degree

Preferences:

• Two plus years professional experience in strategic sourcing, print management or procurement

• 4-5 years pre-press and print production management experience:

• Sheetfed

• Web

• Screen Printing

• Digital Production

• Large Format

• 4-5 years experience in managing vendor relationships

• Preferred sourcing experience in a marketing setting

• Proficient in MS Office Suite and industry leading procurement software tools

Posted 10/11/08

 

 

Construction Contract Administrator
 

Job Code: 1250
Location: Sacramento
 

Procurement Services Associates has an immediate need for a Contract Administrator/Supply Chain professional with 7 + years experience in negotiating and awarding contracts for engineering/construction services and agreements for construction materials. The candidate should have experience with developing and preparing RFP/RFQ documents, scope of work statements, and preparing contract amendments/change orders with prime and subcontractors. Negotiating the agreements final terms and conditions are part of the work process. The candidate should have above average computer system, people skills and be capable of working with user department representatives. The candidate will work with project managers, engineers and construction superintendents regarding construction contracts and the procurement of materials. The candidate should be capable of working independently, be self motivated and work to a plan, schedule and budget. The candidate should have above average knowledge of project management software. The candidate should also have current knowledge of the various contract types and executing contracts that fit the needs of the company and user departments. A Bachelors or advance degree is required for this position.

The candidate will travel to various work sites in Northern, CA. The pay rate for this full time permanent position is between $45 and $60 per hour, depending on experience and salary history. The project work would be paid on a per day base and on a bi-week schedule and travel will be reimbursed.
 

Contact information:

 

Steven McCredie, CPPB
Manager, Sacramento Office 916-425-8949
Material and Contract Services
Procurement Services Associates
Headquarters: Pleasanton, CA 925-460-3971
www.macservices.us
www.procurementservices.com

Posted 08/18/08

 

 

Contract Specialist – Hospital Support
 

Job Code: 1212
Location: Sacramento
 

Job Description:
The Contract Specialist is responsible for negotiating contracts, maintaining high compliance, and providing regional and custom contracting. The Contract Specialist shall work with contracts related to, but not limited to, Nursing Care and General Medical/Surgical service lines such as Beds and Related Products, Antiseptic and hygiene products, Patient Identification solutions, Apparel and Textiles, Laundry and Linen Management services. The Contract Specialist will be primarily responsible for general medical commodity product line contracting.

Essential Duties & Responsibilities:
1. Manages the hospital or member needs relevant to the contracts associated with the assigned product categories.
2. Manages supplier initiatives and programs developed to ensure compliance to contract portfolio. Resolves any issues of non-compliance in a timely and effective manner.
3. Researches opportunities and the development of additional contract areas as determined necessary through interaction with staff, executive management, and prospective vendors, including the use of analytical market research tools. Ensures that the hospital or member receives the best contract available.
4. Manages the various mediums available to disseminate contract information. Provides timely and accurate contract data and updates to those contracts for assigned product categories. Supports the needs of the Vice President and other executive or administrative staff by providing updates and information on pertinent discipline-specific agreements. Includes periodic communications such as newsletters or reports, as well as responding to inquiries from staff and/or other parties.
5. Analyzes vendor proposals and compares offering to gathered competitive intelligence, market knowledge, current facility operations and trends. Prepares analyses to be presented and supports award. Demonstrates overall value potential as a result of the award.
6. Assists with contract negotiations by compiling and processing contract information.
7. Sends and receives various forms of correspondence related to contracting, including but not limited to, RFPs, distribution, pricing, reports, mass mailings, surveys, and committee communications.
8. Provides support to vendors by telephone, email, and mass mailings to aid in compiling and completing necessary information or reports.
9. Handles communication from prospective vendors and replies to inquiries.
10. Assist the Vice President with miscellaneous projects and analyses as assigned.

Internal Responsibilities:
• Adheres to all company policies and procedures including, but not limited to those identified within the Standards of Business Conduct and the Employee Handbook, as may be amended from time to time. Adheres to all applicable laws and regulations and the company's governance/compliance program.
• Responsible for reporting violations of the company's policies and procedures, Standards of Business Conduct, governance program, laws and regulations through the company's Help Line or other mechanism that may be available at the time of the violation. Assists with internal control failure remediation efforts.
• Becomes knowledgeable of internal control responsibilities through training and instruction. Responsible and accountable for internal control performance within their area of responsibility. Participates in the internal controls self-assessment process.
• Ensures concerns with internal control design or performance and process changes that impact internal control execution are communicated to management.
•
Minimum Knowledge, Competencies & Qualifications:
1. Bachelor’s degree, or five years experience or training, or equivalent combination. Clinical experience is not required, but depending on the position an RN or other clinical expertise could be preferred. Previous work with contracts required.
2. Must have the ability to conduct in-depth discussions regarding healthcare purchasing with potential members and suppliers. Must be able to solve complex problems encountered by members and/or suppliers.
3. Ability to interpret financial reports into meaningful business decisions that positively impact the Company. Must have experience budgeting and managing financial statements.
4. Demonstrates strong analytical and problem-solving skills, is detail-oriented. Has the ability to define problems, collect data, establish facts, and draw valid conclusions. Able to interpret an extensive variety of technical instructions in mathematical form and deal with variables.
5. Position requires the ability to manage large projects. Interacts with employees at all levels within the Company and with staff and vendors. Thinks logically and solves problem with ease. Understands the business objectives of the Company and how individual performance influences the objective.
6. Must have the ability to work as an effective member of a large team from a variety of departments within the Company. Must utilize multiple forms of communication to achieve objectives of position. Interacts often with staff, suppliers and others from outside the Company. Frequently composes communication pieces that are sent outside the Company.
7. Is highly skilled in the use of personal computers and related software applications, including but not limited to intermediate knowledge of the following Microsoft products: Word, Excel, PowerPoint, Access and Outlook.
8. Able to communicate professionally, effectively and courteously, both orally and in writing.

 

Contact information:

 

Steven McCredie, CPPB
Manager, Sacramento Office 916-425-8949
Material and Contract Services
Procurement Services Associates
Headquarters: Pleasanton, CA 925-460-3971
www.macservices.us